Team Managers

The Team Manager plays an important role in supporting the team by keeping communication clear between coaches, skaters, and parents/guardians. They help with organization throughout the season and act as the main link between the coaching staff, families, the Williston Basin Skating Club Board and Committees, event organizers, and other partners.

One parent or group of parents from each team needs to step forward to be the liaison between the parents, coach(es), program director, and the Board of Directors.

A team manager/mom needs to have people from their team sign up and make sure these duties are completed or do these duties themselves.

·      Connect the team together on “CrossBar”, “TeamSnap” or any other Team Communication App. It’s used for schedules, games and communication

·      Arrange team hotel reservations. It must be a reasonable price point. Sometimes it is hard to find hotels at a reasonable price.

·      Oversee the beginning of the season registration is complete and obtain any additional required documents and/or necessary registration payments and volunteer checks

·      Document team jerseys at the beginning of the year, collect, wash and return after the final game of the season. Return jerseys to storage and documentation to Program Director

·      Liaison to coach and parents (confirm contacts, emails, texts, team app) forward all announcements onto parents/players

·      Confirm payment of Tournament Fees and check in and maintain any required documents that must go to all games. If a gate fee is required, it will be your responsibility to collect money from parents to pay gate fees upon arrival.

·      Game Book Stickers: Put First & Last Names and Jersey numbers of players on an Avery 2x4” label sticker. Please give it to the coaches or the box workers at every game. Please contact Brad Frederenko or Ashley Bauste for a template

·      Collect Coach hotel room fees. If applicable. Parents coaches do not get reimbursement. Nonparent coaches get their rooms covered. It is up to you and the parents of the team if the room fees get split every time or if TM keeps track all season and splits it at the end.

·      Make sure there are box workers (penalty box and Clock/Score Book) and Zamboni drivers for home games.

·      The last game of the night helps clean the arena, lobby, and upstairs viewing. Garbage, Floors, Bathrooms, etc.

·      Order warm up if your Team chooses to do so

·      Organize carpooling if a player is in need

·      Set up any team meetings if necessary

·      Decorate lobby with team pictures at the beginning of season

·      Organize and schedule end of year game or party

·      Confirm everyone’s knowledge and participation of fundraisers

·      Remind parents about volunteer hours

·      TMs are encouraged to plan team gatherings at out-of-town games/tournaments, team gifts/bags, end of year coach gift, end of year party, etc.

·      Help with Meet the Coyotes

·      Help with Picture Day

Additional duties may be added as needed

Skills needed

·      Able to use email and other basic computer programs

·      Responsible

·      Willingness to provide a fair and fun atmosphere for all the kids and coaches. Treating all with respect and equal opportunity

·      Safesport Certification Competition

Based upon fulfillment, TMs duties cover Volunteer Hours for the year or split, based on Board Decision

If you have any questions, please reach out to: